Company Overview:
Join Jetex, an award-winning global leader in executive aviation with a unique ecosystem of more than 35 locations around the world whose success always springs from the engagement and talent of teams who create flexible, best-in-class trip support solutions. The company provides exceptional private terminals (FBOs), aircraft fueling, ground handling and global trip planning. It caters to both owners and operators of business jets for corporate, commercial, and personal air travel. With professions that span our entire value chain-from trip planning to indulging passengers with exceptional hospitality-Jetex offers a vast range of career opportunities around the world. Committed to being an employer of choice, Jetex encourages employees to pursue their aspirations thanks to concrete development and learning opportunities, including personalized career itineraries, contribution to entrepreneurial projects and other initiatives.
Department Overview:
The HR & Admin function is responsible for a wide range of activities, including recruitment and selection, performance management, compensation, and benefits, learning and development, and employee relations. The department works closely with other departments to ensure that Jetex has the necessary talent to achieve its strategic objectives and maintain a competitive edge in the industry.
Job Purpose:
The HR Executive is responsible for managing the HR system, supervising staff, handling onboarding and offboarding procedures, initiating payroll process and managing exiting formalities. Additionally, the HR Executive communicates with relevant departments for employee benefits, handles employee requests related to benefits and coordinates with the travel department.
Key Responsibilities:
Employee Management
- Manage the HR system, including leaves, employer requirements, employee forms, and employee files.
- Supervise staff, including approving leave requests, and training.
- Handle onboarding documents, offboarding arrangements, and visa communication with PRO.
- Accommodate employee requests related to benefits.
- Coordinate with the travel department for employees going on business trips for hotel flights, travel allowance, and expense claims.
- Attend bank employee verification.
- Coordinate with Line Managers with regards to employee's performance evaluation.
- Responsible of all HR related activities at the FBO such as grooming, attendance, behavior.
- Initiate the payroll spreadsheet process and ensure that all data is provided correctly before submitting it to the Finance for consolidation.
- Communicate with the finance department for leaving employees and manage exiting formalities.
Recruiting and Candidate Screening:
- Post job openings on various job boards and social media platforms.
- Receive and process requests for job candidates from internal teams.
- Screen resumes and conduct initial rounds of interviews.
- Schedule interviews with candidates and coordinate assessments for vacant positions.
- Conduct reference checks for potential hires.
- Prepare and extend offer letters to successful candidates.
- Support the on-boarding process and conduct inductions for new employees.
- Collect necessary documents and coordinate visa-related activities.
Compliance-related duties:
- Adhere to the documented procedures of the organization or department and retain documented evidence related to the performance of their role.
- The employee is expected to exercise their duty of care and must be aware of their health and safety responsibilities, accountability and authority; and shall comply with the policies and procedures outlined by the organization.
Requirements
| Qualification | - Bachelor's degree in business administration or related field
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| Experience | - 2+ years of experience in HR (preferably, in the aviation industry)
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Skillset
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- Proficient use of Microsoft Office and Adobe Acrobat
- Knowledge of payroll processes system
- Knowledge on UAE laws and regulations
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