Company Overview:
Join Jetex, an award-winning global leader in executive aviation with a unique ecosystem of more than 35 locations around the world whose success always springs from the engagement and talent of teams who create flexible, best-in class trip support solutions. The company provides exceptional private terminals (FBOs), aircraft fueling, ground handling and global trip planning. It caters to both owners and operators of business jets for corporate, commercial, and personal air travel. With professions that span our entire value chain from trip planning to indulging passengers with exceptional hospitality. Jetex offers a vast range of career opportunities around the world. Committed to being an employer of choice, Jetex encourages employees to pursue their aspirations thanks to concrete development and learning opportunities, including personalized career itineraries, contribution to entrepreneurial projects and other initiatives.
Department Overview:
Finance function is responsible for managing the organization's financial resources globally, including budgeting,
accounting, taxation, treasury, compliance and risk. The goal of the department is to optimize financial performance
and ensure financial stability while maximizing profits.
Job Purpose:
The role oversees the processing of invoices (payments) to fuel related suppliers. The Supervisor -Fuel Payable is responsible for managing the public email account, where the requests are received, as well managing the team.
Key Responsibilities:
- Monitor the public email folder and prioritize based on importance and urgency.
- Analyze open items and decide whether to execute payments or not based on various factors such as credit limits, overdue amounts, and other financial considerations.
- Arrange the daily report of the balances related to the main fuel suppliers.
- Listing the prepaid suppliers and monitoring the related accounts daily.
- Feeding the system correctly with the banking details for the suppliers and follow the procedures in case of any update.
- Allocate the invoices against the related payments and informing the suppliers of the changes, if any.
- Notify suppliers involved about payments executed for the day, and reaches out to suppliers to explain why payments are being held, if necessary.
- Coordinate with the AVP to unblock accounts that are blocked due to outstanding payments and communicates with relevant people to resolve the issue.
- Coordinating with the purchase team for processing the credit notes.
- Handle monthly reconciliations of fuel accounts, and creates reports on top 20 suppliers.
- Manage the team in Manila to ensure that all fuel transactions are processed accurately and efficiently.
- Provide guidance and support to team members, answer questions, and escalate issues as needed.
Compliance-related duties
- Adhere to the documented procedures of the organization or department and retain documented evidence related to the performance of their role.
- The employee is expected to exercise their duty of care and must be aware of their health and safety responsibilities, accountability and authority; and shall comply with the policies and procedures outlined by the organization.
Job Requirements
| Qualification | |
| Experience | - 5+years of experience in accounts payable
|
| Skillset | - Proficient in Microsoft Office suite
- ÂAbility to work with payment and invoice related systems
- Accounting knowledge
|
| Personal skills | - Excellent communication skills
- Strong decision making skills
- Detail-oriented
- Strong management skills
|