Legal Administrative Assistant

Company Overview:

Join Jetex, an award-winning global leader in executive aviation with a unique ecosystem of more than 35 locations around the world whose success always springs from the engagement and talent of teams who create flexible, best-in-class trip support solutions. The company provides exceptional private terminals (FBOs), aircraft fueling, ground handling and global trip planning. It caters to both owners and operators of business jets for corporate, commercial, and personal air travel. With professions that span our entire value chain - from trip planning to indulging passengers with exceptional hospitality - Jetex offers a vast range of career opportunities around the world. Committed to being an employer of choice, Jetex encourages employees to pursue their aspirations thanks to concrete development and learning opportunities, including personalized career itineraries, contribution to entrepreneurial projects and other initiatives.

Department Overview:

The Legal and Compliance function is responsible for identifying legal and compliance risks that Jetex faces and providing counsel on mitigation and/ or addressal strategies. The department ensures that the company is compliant in all jurisdictions that it operates in, provides advice on issues related to corporate governance procedures and reviews contracts.

Job Purpose:

The Legal Administrative Assistant provides support to the Legal team. They ensure the consistency and stability of the admin function within the department and shall support any other tasks assigned by the Line Manager.

Key Responsibilities

Contract and Correspondence Management:

• Prepare standard agreements, contracts and correspondences.
• Organize legal documents, maintain contract trackers and update the legal database.
• Handle incoming calls and emails from internal and external clients and ensure that they are responded to in a timely manner.

Entity Management and Legal Review:

• Maintain Legal database including entities' trackers and organograms of the group of companies. 
• Liaise with external consultants and legal counsels abroad to maintain foreign entities in good standing and comply with regulatory reporting requirements.
• Request for updated incorporation documents and extracts from the registers.
• Ensure that deviating agreements and agreements received from third parties undergo legal review by Legal Director.

Due Diligence:

• Conduct due diligence process on customers, suppliers and business partners and maintain DD documents archives. Others: Adhere to the documented procedures of the organization or department and retain documented evidence related to the performance of their role. 

Others:

• Adhere to the documented procedures of the organization or department and retain documented evidence related to the performance of their role.
• The employee is expected to exercise their duty of care and must be aware of their health and safety responsibilities, accountability and authority; and shall comply with the policies and procedures outlined by the organization.